Outstanding Check Registers & Unclaimed Monies

what is a outstanding check

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what is a outstanding check

This is why your (or company) bank accounts need to be reconciled with the bank statement. There is a discrepancy between what your checkbook or accounting system says you have in your account and what the bank reports on your monthly statement. One of the main differences are the outstanding checks that have been recorded in the accounting system but haven’t been recorded by the bank.

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If a payee receives a check and does not present it for payment at once, there is a risk that the payer will close the bank account on which the check was drawn. If so, the payee will need to receive a replacement payment from the payer. The check may also be delayed if the issuing entity puts off mailing the check for any reason.

What does outstanding mean in accounting?

Outstanding expenses are those expenses that are incurred during the course of an accounting period but are due for payment or the payment for those expenses have not been made.

Therefore, rather than allowing checks to become stale and then remitting the amounts to a state government, companies should contact the payees of any checks that have been outstanding for several months. Best practices for managing and clearing outstanding checks include regular bank statement reconciliation, promptly voiding or canceling unused checks, and maintaining proper record-keeping. Also, always maintain in communication with payees about payments not fully processed.

Bank Reconciliation Statement

A credit memorandum attached to the Vector Management Group’s bank statement describes the bank’s collection of a $1,500 note receivable along with $90 in interest. The bank deducted $25 for this service, so the automatic deposit was for $1,565. The bank statement also includes a debit memorandum describing a $253 automatic withdrawal for a utility payment. On the bank reconciliation, add unrecorded automatic deposits to the company’s book balance, and subtract unrecorded automatic withdrawals. Therefore, each transaction on the bank statement should be double‐checked. If the bank incorrectly recorded a transaction, the bank must be contacted, and the bank balance must be adjusted on the bank reconciliation.

what is a outstanding check

Alternatively, if you both use the same bank or credit union, the transaction will conclude when the money is transferred from your account into the payee’s account. Furthermore, checks that are never cashed may constitute “unclaimed property” that is turned over to the state. Checks which have been written, but have not yet cleared the bank on which they were drawn. In the bank reconciliation, outstanding checks are deducted from the balance per bank.

What Does Outstanding Checks Mean?

If the company incorrectly recorded a transaction, the book balance must be adjusted on the bank reconciliation and a correcting entry must be journalized and posted to the general ledger. This error is a reconciling item because the company’s general ledger cash account is overstated by $63. A check that a company mails to a creditor may take bookkeeping for startups several days to pass through the mail, be processed and deposited by the creditor, and then clear the banking system. Therefore, company records may include a number of checks that do not appear on the bank statement. These checks are called outstanding checks and cause the bank statement balance to overstate the company’s actual cash balance.

  • Outstanding personal checks can cause budgeting problems, but you may have an easier time reminding a friend or family member to cash a check than a business payee.
  • If you don’t account for outstanding checks properly, then you risk spending the money for the check on something else.
  • There is a discrepancy between what your checkbook or accounting system says you have in your account and what the bank reports on your monthly statement.
  • Therefore, company records may include a number of checks that do not appear on the bank statement.
  • Outstanding Checks are all un-cashed disbursements issued by the City over the past three years.
  • The checks which have been written but have not cleared the bank are called outstanding checks.

The term outstanding checks refers to those checks that have been recorded by a company as being written, but not yet cleared and posted to the account’s statement by the company’s bank. Outstanding checks are typically identified as part of the bank account reconciliation process. An outstanding check is a check payment that has been recorded by the issuing entity, but which has not yet cleared its bank account as a deduction from its cash balance. The concept is used in the derivation of the month-end bank reconciliation. To reconcile outstanding checks with your bank statement, compare the checks issued but not yet cleared with the information provided on the statement, ensuring that both records align. On your reconciliation sheet, outstanding checks are often subtracted from your balance per bank because these withdrawals have not yet happened but are simply a timing matter.

Unrecorded service charges must be subtracted from the company’s book balance on the bank reconciliation. The Vector Management Group’s bank statement on page 120 includes a $20 service charge for check printing and a $50 service charge for the rental of a safe‐deposit box. An outstanding check is a check that has been written by the company and send to a vendor, however, the vendor has not yet received or not yet deposited the check. Since the company mailed the check, they would have credited cash, but the bank would not process the check until the customer deposits the check.

  • Outstanding checks aren’t necessarily inherently bad; however, there are some risks and downsides to have checks linger.
  • When you write a check to vendor, the bank has no idea the check has been written.
  • If no response is received from the payee and the check is over one year old, again every effort is made to contact the payee and inform him of his claim to the monies.
  • Be mindful of what outstanding checks you’ve written before drawing down your bank balance.
  • The bank statement also includes a debit memorandum describing a $253 automatic withdrawal for a utility payment.
  • Bank Reconciliation Statement is a document prepared by the bookkeepers to identify the differences between the cash book’s bank column and bank statement balance.

Banks use debit memoranda to notify companies about automatic withdrawals, and they use credit memoranda to notify companies about automatic deposits. To the bank, however, a company’s checking account balance is a liability rather than an asset. Therefore, from the bank’s perspective, the terms debit and credit are correctly applied to the memoranda. If this still seems confusing, you may want to review the chart on page 19 and think about how the company classifies their account as an asset while the bank classifies the company’s account as a liability.